From Concept to Completion: The Ultimate Project Timeline Guide from Everything Home Designs
At Everything Home Designs, we specialize in crafting luxuriously personalized, highly functional spaces that feel as unique as the people who live in them. Whether you’re dreaming of a family-friendly kitchen, a serene living room retreat, or a full-scale renovation, our collaborative process ensures your vision is brought to life with precision and care.
What can you expect from our process from the moment you send us an email or pick up the phone? Here’s a clear breakdown of our project timeline—from your first call to the grand reveal.
Discovery Call
Your journey begins with a complimentary 20-minute discovery call. This is where we learn about your project goals, timeline, and vision while answering any initial questions you may have about who we are and what you’ll find in our projects. Think of this as our first opportunity to ensure we're the right fit to create your personal sanctuary.
Timeframe: From this call to the start of an engagement typically takes about two weeks, though this can change depending on project scale.
Purpose: The purpose is to align expectations, conserve time and resources, and establish the foundation for a smooth and successful collaboration.
Common Questions We Ask:
Why is now the right time for your project?
What’s the scope of your project?
What’s your vision and how do you want your space to feel?
Are there any specific design challenges or inspirations we should know about?
If we’re aligned, we’ll proceed to the next step—a hands-on exploration of your space and design aspirations.
In-Home Consultation, Studio Visit & Design Agreement
Next, we’ll schedule an in-home consultation to evaluate your space and discuss design opportunities. Following this, you’ll visit our Carmel studio, where we’ll share high-level concepts, mood boards, and an initial opinion of costs. What should you expect?
In-Home Consultation: During this visit, we’ll assess your space to understand its potential, identifying opportunities and constraints while listening to your design aspirations. This is also an opportunity for us to begin brainstorming and exploring ideas collaboratively.
Studio Visit: Once the initial evaluation is complete, we invite you to our Carmel studio to review our findings and present preliminary design concepts. This includes mood boards and a high-level opinion of costs to ensure we’re aligned on your vision and investment goals.
Open Budget Discussion: Transparency is key, and this phase includes an open dialogue about your budget and project scope. This ensures we’re aligned from the start and can proceed confidently into the next steps.
If everything feels right, we’ll solidify our partnership with a Design Agreement and retainer, officially welcoming you to the Everything Home Designs family.
In-Home Consultation, Studio Visit & Design Agreement
Next, we’ll schedule an in-home consultation to evaluate your space and discuss design opportunities. Following this, you’ll visit our Carmel studio, where we’ll share high-level concepts, mood boards, and an initial opinion of costs. What should you expect?
In-Home Consultation: During this visit, we’ll assess your space to understand its potential, identifying opportunities and constraints while listening to your design aspirations. This is also an opportunity for us to begin brainstorming and exploring ideas collaboratively.
Studio Visit: Once the initial evaluation is complete, we invite you to our Carmel studio to review our findings and present preliminary design concepts. This includes mood boards and a high-level opinion of costs to ensure we’re aligned on your vision and investment goals.
Open Budget Discussion: Transparency is key, and this phase includes an open dialogue about your budget and project scope. This ensures we’re aligned from the start and can proceed confidently into the next steps.
If everything feels right, we’ll solidify our partnership with a Design Agreement and retainer, officially welcoming you to the Everything Home Designs family.
Detailed Planning, Comprehensive Estimate & Contract
This is where the true design takes place! With the Design Agreement in place, we dive into a 4-8 week immersive detailed planning phase to bring your vision to life. This phase includes:
Ideation Together: Collaborate on Pinterest boards and inspiration to align on design style. During this phase, we explore your preferences, favorite styles, and desired functionality to create a cohesive vision.
Proposed Concept Creation: Develop 2D and 3D renderings, material selections, and sourcing. This step brings your vision to life with clear visuals and ensures every detail is considered to make sure your home is everything you dreamed it could be.
Revision Process: A phase to refine designs with your feedback. (Remodels take closer to eight weeks, while furniture selections average 4-6 weeks.) Throughout this process, we work closely with you to make adjustments, ensuring the final plan is a perfect fit for your needs and preferences.
Once you’ve approved the final design, we’ll formalize the plans and scope of work with a comprehensive contract, deposit and proceed to execution.
Expert Execution & Grand Reveal
This is where the magic happens. With every detail accounted for, our team takes over to manage sourcing, procurement, scheduling, and execution. We utilize a robust, cloud-based project management system to ensure transparency and seamless communication throughout the process, so that you know exactly what’s taking place with your project.
Renovation Timeline Overview: For renovations, we operate as your general contractor, managing every aspect of the construction phase. Typical timelines vary based on the project scope:
Kitchen, bath, or basement renovations: These projects typically span 6 to 12 weeks, depending on the complexity and the materials involved.
Larger-scale renovations: For more extensive transformations, timelines can extend up to 9 months, reflecting the intricate details and broader scope of work.
Scheduling and Milestones: Your project will be meticulously organized using our cloud-based software. This allows you, our team, and the trades to have real-time access to the schedule, which is updated weekly. Milestones are clearly defined to help track progress and ensure that each phase is completed on time. If delays arise, we communicate them promptly, providing options for reselections or alternative solutions. Adjustments to the schedule are reflected in real-time, ensuring everyone stays aligned.
Furniture and Material Tracking: For furnishing projects, while we don’t provide daily updates, we do offer milestone check-ins to keep you informed about the progress. Any unexpected delays in materials are addressed immediately, with solutions presented to minimize impact on the overall timeline.
Change Orders: Any modifications during the construction phase are discussed thoroughly to assess both financial and timeline implications. Once approved, the schedule is updated to reflect the changes. This process ensures clarity and prevents any surprises.
Construction and Installation: During this phase, our project managers oversee every detail, from material deliveries to coordinating skilled trades. For new builds, we act as consultants, collaborating with your chosen builder to ensure your design vision is executed flawlessly. Depending on the builder’s timeline, these projects can span from nine months to two years. For renovations, our control over the timeline ensures precision and efficiency, delivering a beautifully transformed space on schedule.
Final Walkthrough and Punch List: Upon project completion, we conduct a thorough walkthrough with you to address any remaining details. A punch list is created to ensure every item meets our high standards.
Closing the Job: Once all work is completed and approved, we finalize the project with a signed work order. This comprehensive documentation ensures transparency and serves as a record of the finished project. Our priority is to leave you with a space that’s not only stunning but also fully functional and tailored to your lifestyle.
Follow up: We also offer a 45 day follow-up to resolve any final touch-ups or concerns, guaranteeing your satisfaction.
Ready To Bring Your Plan To Life?
At Everything Home Designs, our commitment goes beyond creating beautiful spaces. We aim to craft homes that reflect your personality, enhance your lifestyle, and exceed your expectations. From the initial discovery call to the grand reveal, our team of designers, operations, project managers, and artisans are dedicated to making every detail authentically yours.
Have questions about your project timeline or ready to get started? We’re excited to help you bring your vision to life!
Reach out to our team today to schedule your complimentary discovery call.